Here is a FULL COMPANY SOP SYSTEM for
👉 BOQ + Procurement + KPI (Professional GC Level)
Designed for your construction company in real practice.
🏗️ SOP: BOQ + PROCUREMENT + KPI SYSTEM
(Full Company Operating System for Construction)
🎯 1. SYSTEM OVERVIEW
🔷 Objective
Build a system that controls:
-
💰 Cost (BOQ accuracy)
-
📦 Material (Procurement control)
-
📊 Performance (KPI tracking)
🔗 System Flow (Very Important)
BOQ → Material Request → Procurement → Delivery → Site Use → Daily Report → KPI Dashboard
👉 This is your company backbone system
📘 2. BOQ SYSTEM (COST CONTROL)
🎯 Objective
- Estimate cost correctly
- Control budget before construction
- Track actual vs planned
📋 BOQ Structure (Standard)
1. Project Info
- Project Name
- Location
- Client
- Date
2. BOQ Table
| No | Work Item | Unit | Qty | Unit Price | Total |
|---|---|---|---|---|---|
| 1 | Excavation | m³ | 20 | $8 | $160 |
| 2 | Concrete | m³ | 15 | $90 | $1350 |
3. Categories
- 🧱 Structure
- 🧰 Finishing
- ⚡ MEP
- 🧹 External Work
🔄 BOQ Process
- Design Drawing →
- Quantity Takeoff →
- Cost Estimation →
- Review (PM + Director) →
- Approved BOQ
⚠️ BOQ Rules (Important)
-
Always add 5–10% contingency
-
Separate Labor / Material
- Update BOQ when design changes
📦 3. PROCUREMENT SYSTEM (MATERIAL CONTROL)
🎯 Objective
- Buy the right material
- Control cost
- Avoid delay
🔄 Procurement Flow
Site → MR → Approval → RFQ → Supplier → PO → Delivery → Inspection → Store → Site Use
📋 Key Documents
1. Material Request (MR)
- Requested by: Site Engineer
-
Includes:
- Item
- Quantity
- Date needed
2. Request for Quotation (RFQ)
- Sent to 2–3 suppliers
- Compare price + quality
3. Purchase Order (PO)
- Approved by PM / Director
4. Delivery Note
- Check quantity & quality
🧠 Procurement Rules
-
Always compare minimum 2 suppliers
-
Never buy without approved MR
-
Track delivery time vs plan
📊 4. KPI SYSTEM (PERFORMANCE CONTROL)
🎯 Objective
Measure team performance like a professional company
📌 KPI Categories
1. Time KPI ⏱️
- % Work completed vs plan
- Delay days
2. Cost KPI 💰
- Actual cost vs BOQ
- Cost overrun (%)
3. Quality KPI 🏗️
- Number of defects
- Rework cases
4. Safety KPI 🦺
- Number of accidents
- Safety violations
📋 KPI Dashboard Example
| KPI | Target | Actual | Status |
|---|---|---|---|
| Progress | 80% | 75% | ❌ Delay |
| Cost | $10,000 | $11,500 | ❌ Over |
| Quality | 0 defect | 2 defects | ⚠️ |
| Safety | 0 accident | 0 | ✅ |
🔗 5. SYSTEM INTEGRATION (MOST IMPORTANT)
🔥 How Everything Connects
1. BOQ → Procurement
-
BOQ defines what to buy
- Procurement follows BOQ budget
2. Procurement → Site
- Materials delivered → used on site
3. Site → Daily Report
-
Track:
- Material used
- Work done
4. Daily Report → KPI
- KPI automatically updated from daily data
📱 6. DAILY SYSTEM (REAL OPERATION)
📝 Daily Report Input
- Work completed (%)
- Workers
- Materials used
- Issues
📊 Auto KPI Output
- Progress %
- Cost used
- Delay warning
👨💼 7. TEAM RESPONSIBILITY
| Role | Responsibility |
|---|---|
| Director | Approve BOQ / PO |
| PM | Control system |
| QS | Prepare BOQ |
| Procurement | Buy materials |
| Site Engineer | Request materials |
| Foreman | Execute work |
| Admin | Data + KPI |
🚀 8. CONTROL RULES (PROFESSIONAL LEVEL)
❌ No MR → No Purchase
❌ No BOQ → No Project Start
❌ No Daily Report → No KPI
💡 9. ADVANCED SYSTEM (FOR YOUR FUTURE COMPANY)
🔥 Add Automation
- Google Sheet / Excel Dashboard
- Mobile Form (MR + Daily Report)
- KPI Auto Chart
🔥 Smart Control
-
Alert when:
- Cost > BOQ
- Delay > 3 days
- Material missing
🧠 FINAL STRATEGY (VERY IMPORTANT)
👉 Think like this:
-
BOQ = Brain (Planning)
-
Procurement = Hands (Execution)
-
KPI = Eyes (Control)
🎯 FINAL RESULT
If you apply this system:
✅ No material waste
✅ No cost leak
✅ No delay surprise
✅
Full control like a big company
🔥 NEXT STEP (I RECOMMEND)
I can help you build:
- ✅ BOQ Excel Template (ready use)
- ✅ MR + PO Mobile Form
- ✅ KPI Dashboard (Auto system)
- ✅ FULL HTML Smart-Book Post (for your blog)
👉 Just tell me:
“Build full system template”
I will create everything for your company step-by-step.