In Microsoft Project, the number of workers can be viewed in several ways depending on how you assigned resources.
Method 1: Check the Resource Sheet (Recommended)
Go to View → Resource Sheet.
Look at the Max Units column.
Example:
| Resource Name | Max Units |
|---|---|
| Mason Team | 500% |
| Carpenter Team | 300% |
| Electrician | 200% |
Meaning:
100% = 1 worker
200% = 2 workers
300% = 3 workers
500% = 5 workers
So if "Mason Team" has 500%, Microsoft Project assumes 5 workers are available.
Method 2: Check Workers Assigned to a Task
Open Gantt Chart view.
Insert the Resource Names column.
Double-click the task.
Open the Resources tab.
Example:
| Resource | Units |
|---|---|
| Mason Team | 300% |
| Carpenter Team | 200% |
This means:
Mason Team = 3 workers
Carpenter Team = 2 workers
Total = 5 workers on that task.
Method 3: Use Task Usage View
Go to View → Task Usage.
Expand a task.
You will see:
Task Name
Mason Team
Carpenter Team
Electrician
This shows which crews are working on each task.
Method 4: Check Daily Workforce Loading
Go to View → Resource Usage.
Select a resource.
Look at the timescale on the right.
Example:
| Date | Work |
|---|---|
| Monday | 24h |
| Tuesday | 24h |
If one worker works 8h/day:
[
24 \div 8 = 3 \text{ workers}
]
Workers=\frac{Work\ Hours}{8}
24h ÷ 8h = 3 workers.
Method 5: See Total Workers Needed Per Day
Go to Report → Resources.
Select Resource Overview.
Review resource allocation.
This helps identify:
Number of workers needed each day.
Overallocated crews.
Underutilized crews.
Best Practice for Construction Projects
For your construction schedules at 8AM Contractor, create resources as crews:
| Resource Name | Max Units |
|---|---|
| Mason Crew | 500% |
| Rebar Crew | 400% |
| Formwork Crew | 600% |
| Electrical Crew | 300% |
| Plumbing Crew | 200% |
Then:
500% = 5 masons
400% = 4 rebar workers
600% = 6 formwork workers
This makes it easy to use Resource Leveling and quickly see how many workers are required each day.