Here’s a practical SOP (Standard Operating Procedure) for using QuickBooks specifically for a General Contractor (GC) like your 8AM business.
I will structure it as a simple SI-OS system so you can use it directly for your team 👇
🧾 SOP: QuickBooks System for General Contractor (GC)
🎯 1. Purpose (Why use QuickBooks?)
To control:
💰 Cash flow (money in/out)
📊 Project profit (each house/site)
📁 Client & supplier records
⏱ Time + labor cost
👉 Goal: No money loss + clear financial control
🧱 2. Core Structure Setup (Step-by-Step)
2.1 Company Setup
Create company profile (8AM Contractor)
Currency: USD or KHR
Fiscal year: Jan–Dec
2.2 Chart of Accounts (VERY IMPORTANT)
Set like this for GC:
🏗️ Income
Construction Revenue
Design Fee
Project Management Fee
💸 Cost of Goods Sold (COGS)
Materials (cement, steel, etc.)
Labor (workers)
Equipment rental
Subcontractor cost
⚙️ Expenses
Office expense
Transport
Marketing
Phone / Internet
🏦 Assets
Cash
Bank
Equipment
📉 Liabilities
Supplier payable
Loan
📂 3. Project-Based System (KEY FOR GC)
👉 In QuickBooks → Use:
Customer = Client
Project = Construction site
Example:
Customer: Mr. Dara
Project: House A (12m x 15m)
👉 All transactions MUST link to project
💰 4. Daily Workflow SOP (Your Team Must Follow)
🗓️ DAILY INPUT
1. Record Income
Create Invoice
Link to Project
2. Record Expense
Add Expense / Bill
Select:
Category (Material / Labor)
Project
3. Upload Evidence
Receipt photo
Invoice document
📅 WEEKLY CONTROL
Check:
Missing expenses
Wrong category
Verify cash vs real money
📆 MONTHLY REPORT
Generate:
Profit & Loss
Project Profitability
Cash Flow
👉 This is your GC dashboard
📊 5. Project Profit Tracking (MOST IMPORTANT)
For each project:
👉 You must know:
Total Revenue
Total Cost
Net Profit
Formula:
Profit = Revenue – Cost
👉 In QuickBooks:
Go to → Reports → Project Profitability
🧠 6. Smart GC System (Advanced Use)
🔧 Job Costing System
Track:
Material cost per m²
Labor cost per m²
👉 Helps you:
Estimate future projects accurately
⏱ Time Tracking
Workers clock in/out
Link time → project
🧾 Progress Billing
30% advance
40% mid work
30% completion
🚫 7. Common Mistakes (Avoid This)
❌ Not linking expense to project
❌ Mixing personal money with company
❌ No receipt proof
❌ No weekly checking
❌ Wrong category (material vs expense)
⚙️ 8. Team Role SOP (8AM System)
👷 Site Engineer
Send daily expense report
Upload receipt
🧑💼 Accountant
Input data in QuickBooks
Weekly check
👑 You (GC Owner)
Check weekly summary
Decide profit / strategy
📈 9. KPI Dashboard (Simple)
Track:
Profit per project
Cost per m²
Monthly revenue
Cash in bank
🚀 10. Final System (SI-OS Thinking)
👉 Think like this:
QuickBooks = Your Financial Brain
Site = Body
Workers = Muscle
QuickBooks = Brain controlling money
🔥 Pro Tip for You (Very Important)
Since you are a GC:
👉 Combine:
QuickBooks (Money)
Telegram (Team tracking)
Your Blog (SI-OS knowledge system)
This becomes:
👉 Full Construction Business System
If you want next level, I can build for you:
✅ QuickBooks template for GC
✅ Chart of Accounts ready import
✅ Telegram + QuickBooks workflow
✅ Dashboard like KPI system (your style SI-OS)
Just tell me 👍