Go to main contence: Standardized Procedures and Workflows for Construction Team
๐ ️ Weekly coordination meetings ensure all subcontractors are aligned, conflicts are minimized, and work flows smoothly from phase to phase.
๐น 1. Schedule a Fixed Weekly Time
- Choose a specific day and time (e.g., every Friday at 3:00 PM).
- Keep it consistent so all subcontractors can plan ahead.
๐น 2. Prepare an Agenda in Advance
Include topics such as:
- Work progress updates
- Upcoming tasks and deadlines
- Safety issues or incidents
- Design or plan changes
- Material or equipment delays
Send the agenda at least 1 day before the meeting.
๐น 3. Invite Key Roles Only
- Project Manager
- Site Supervisor
- All active subcontractors (plumbing, electrical, etc.)
- Safety Officer (if needed)
๐น 4. Review Work Completed This Week
- Let each subcontractor report what’s been done.
- Confirm inspections or approvals (if any).
๐น 5. Discuss Upcoming Work and Coordination
- Who is working where next week?
- Are there any space or timing conflicts?
- Confirm material or tool delivery schedules.
๐น 6. Resolve Conflicts On the Spot
- Let subcontractors discuss overlapping work or resource needs.
- Decide immediately who works when and where.
๐น 7. Record and Share Meeting Minutes
- Summarize key points and decisions.
- Share the notes within 24 hours via Telegram, email, or printed copies.
๐น 8. Follow Up on Action Items
- Make sure all subcontractors complete their assigned tasks.
- Remind them before the next meeting.
Tags:
Construction managerment