Go to Main contence: Standardized Procedures and Workflows for Construction Team
Assigning roles and responsibilities clearly in your construction team is important for avoiding confusion and delays. Here’s a simple guide on how to assign roles like Project Manager, Site Supervisor, Foreman, Safety Officer, and more.
✅ Step 1: Identify the Key Roles You Need
Start by listing out the main roles for your project. Common construction roles include:
- Project Manager (PM)
- Site Supervisor / Site Engineer
- Foreman
- Safety Officer
- Skilled Workers / Laborers
- Procurement / Material Officer
- Admin / Document Controller
✅ Step 2: Define the Responsibilities for Each Role
1. Project Manager (PM)
- Oversees the whole project.
- Manages budget, schedule, and communication with the client.
- Approves major decisions and purchases.
- Coordinates with all team leaders.
Example responsibility: Ensure project finishes on time and within budget.
2. Site Supervisor / Site Engineer
- Manages day-to-day site operations.
- Reviews drawings and ensures work is done as per plan.
- Reports progress to the Project Manager.
- Solves technical issues on-site.
Example responsibility: Monitor daily progress and coordinate materials on site.
3. Foreman
- Directs and supervises laborers.
- Organizes work according to the schedule.
- Checks work quality and productivity.
- Reports to Site Supervisor.
Example responsibility: Ensure workers follow instructions and meet daily targets.
4. Safety Officer
- Makes sure safety rules are followed.
- Conducts toolbox talks and safety inspections.
- Reports accidents or unsafe conditions.
- Maintains safety logs and records.
Example responsibility: Ensure everyone wears PPE and follows safety procedures.
5. Skilled Workers and Laborers
- Carry out the physical construction work.
- Follow instructions from the foreman.
- Use tools and equipment properly.
Example responsibility: Follow site rules and complete assigned tasks safely.
6. Procurement / Material Officer
- Orders and receives construction materials.
- Checks quality and quantity of materials.
- Tracks usage to avoid waste or shortage.
Example responsibility: Ensure all required materials are available on time.
7. Admin / Document Controller
- Keeps records, drawings, timesheets, and reports.
- Prepares daily logs and reports for the Project Manager.
Example responsibility: Keep construction documents organized and updated.
✅ Step 3: Assign Specific People to Each Role
Choose the best person based on experience and skills. Assign one person per role. Use a table like this:
| Name | Role | Key Responsibilities |
|---|---|---|
| Mr. Chan Dara | Project Manager | Overall control, schedule, client contact |
| Mr. Vuthy | Site Supervisor | Site operations, material planning |
| Mr. Ratha | Foreman | Labor supervision, daily work |
| Ms. Sreyna | Safety Officer | PPE, safety checks, toolbox talks |
| Mr. Sokha | Material Officer | Material request and tracking |
| Ms. Lina | Admin | Documentation, reporting |
✅ Step 4: Communicate Clearly
- Share the role assignments with your team in a meeting.
- Post the roles on a whiteboard, Telegram group, or printed sheet on site.
- Let everyone know who to report to.
✅ Step 5: Monitor and Support
- Check if each person is doing their job well.
- Offer help, feedback, or training if needed.
- Adjust roles if someone is overloaded or underperforming.
Tip: Clear roles lead to smoother work, better teamwork, and fewer mistakes.
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